2025 Annual General Meeting – Thursday 28 August 2025 Bowlers Lounge Club Sunbury
2024/25 Committee of Management
Executive
President – Alan Fraser
Treasurer – Bev Shaw
Secretary – Alan James
Operations Management
IT Infrastructure – Jason Xiros
Programming – Evan Barton Training – Alicia Killen
Minutes Secretary – Deb Ross
Production – Steve Hart · Alicia Killen · Steve Tyers
Acknowledgements
Broadcast Advisors – Dan Pedersen · Steve Tyers · Jason Xiros
Station Housekeeping – Gary Anderson · Alicia Killen
Social Media – Chris Galea · Nathan Dellamarta · Andrew Smith
WhatsApp Admin – Evan Barton
Web Site Admin – Steve Hart
Sunday Sessions Producer – Andrew Smith
Sunday Sessions OB – Jason Xiros
Record Fair Co-ordinator – Marsden Williams
Record Fair OB Producer – Dan Pedersen
OB Station Anchor – Chris Galea · Alan James · Dean Walker Sausage Sizzle Volunteers – Alan Fraser
The Constitution for Sunbury Radio
The governance for the Committee of Management follows our own 3NRG.inc 2010 Amended
Version 1 Constitution based upon the Consumer Affairs Victoria -Associations Incorporation
Reform Act 2012 – Model Rules for an Incorporated Association and the ACMA Community Radio Broadcast Codes of Practice (Oct 2008). Copies may be obtained from the Secretary on request.
Registration number A0023451M
Sunbury Radio 2025 Annual General Meeting
Agenda
Welcome
Election of Meeting Chairman
Attendance & Apologies
Confirmation of Previous AGM Minutes – see PAGE 7
- 2024 AGM minutes read
- Business Arising from Previous Minutes
- Acceptance of Previous Minutes
- Motion: That the minutes of the 2024 AGM be accepted as a true and accurate record. • Moved / Seconded
Annual Reports – see PAGE 10
Presidents Report
Action : Q&A
Treasurer Report – see PAGE 11
Action : Q&A
Motion: That the 2024/25 Treasurer’s Report be accepted as a true and accurate record.
Technical Report – see PAGE 12
Action : Q&A
IT Infrastructure Report – see PAGE 13
Action : Q&A
Election of 2025/26 Committee of Management
All positions declared vacant.
Appoint a Returning Officer (to run the election).
Nomination process (pre-submitted or taken from the floor).
Nominated Positions
Executive
Core Governance – Legally Required Roles
- President
- Treasurer
- Secretary
Operations Management – Critical Roles
- 1.Technical Manager / IT & Broadcast Engineer
- 2.Programming / Content Coordinator
- 3.Sponsorship / Grants / Fundraising Coordinator
- 4.Training & Volunteer Coordinator
- 5.Community Engagement / Promotions Officer Support & Specialist Roles
- Production
- Event Producer
- Social & Web Media
- Station Volunteers
Hold elections (if more nominees than positions).
Declare results
Welcome / acknowledge the new Committee for the coming year
Special Business Determination of 2026/27 Membership Fee
3NRG Inc. Constitution:
Rule 4. Entrance Fee and Annual Subscription. Item (3) All such fees will be reviewed annually at the Annual General Meeting.
Rule 8(4)(d), which includes consideration of financial matters as part of the ordinary business of the Annual General Meeting.
Rule 11(10), which provides that questions at a General Meeting are to be determined by a simple majority on a show of hands, unless a poll is demanded.
Current Membership Fees
| Subscriber (no voting rights) | $10 |
| Business (no voting rights) | $20 |
| Non-profit group (no voting rights) | $10 |
| Member (Full Voting Rights) | $30 |
| Member Concession (Full Voting Rights) | $25 |
| $40 | |
| Presenter | $50 |
| Presenter Concession | $35 |
| Family (2 presenters per family) | $70 |
| Group Organisation (2 Presenters both fully paid members | $70 |
2026 – 2027
| Donation (no voting rights) | $30 |
| Business (no voting rights) | $100 |
| Non-profit group (no voting rights) | $50 |
| Member (Full Voting Rights) | $45 |
| Member Concession (Full Voting Rights) | $30 |
| $80 | |
| Presenter | $100 |
| Presenter Concession | $80 |
| Family (2 presenters per family) | $80 |
| Group Organisation (2 Presenters both fully paid members | $80 |
| Will / Legacy | TBD |
2027 – 2028
| Donation (no voting rights) | $30 |
| Business (no voting rights) | $100 |
| Non-profit group (no voting rights) | $50 |
| Member (Full Voting Rights) | $60 |
| Member Concession (Full Voting Rights) | $45 |
| $100 | |
| Presenter | $120 |
| Presenter Concession | $100 |
| Family (2 presenters per family) | $100 |
| Group Organisation (2 Presenters both fully paid members | $100 |
| Will / Legacy | TBD |
General Business Formal Adoption of 2025 Sunbury Radio Programming Policy – see PAGE 18
Close of Annual General Meeting
General Members Discussion
3NRG Inc. 2024 Annual General Meeting Minutes
ABN: 39 020 283 221 Incorporated A0023451M
SUNBURY RADIO 99.3FM 3NRG
2024 AGM Committee Meeting Minutes
Date: 12 August 2024
Time: 7.30pm
Venue: Sunbury Bowling Club
Attendees: Carole Simpson, Ian Lamont, Ross Leo, Jack Harris, Steve Tyers, Andrew Smith, Garry Anderson, James Slattery,
Evan Barton, Dean Walker, Marsden Williams, Bill Kirk, Alan Fraser, Bev Shaw, Deb Ross, Alicia Killen, Jeff Mitsud, Jean
Clifford, Gary Stuart, Matthew Withoos, Alan James, Jason Xiros, Sonny Wright, Alan Olson, Chris Galea, Steve Hart Apologies: Heather Tascott, Ron Bourke
Pizzas were supplied and enjoyed by all in attendance prior to the commencement of the AGM – cost $129.28 WELCOME AND MINUTES
Welcome by Alan Fraser, President
Minutes of previous AGM 2023 meeting
Accepted: Chris Galea Seconded: Alan James
Business arising from previous minutes
Recognition of the years of service by Bill Kirk and Jeff Mitsud with a presentation of their Certificates of Service and their
Bunnings Vouchers of $50
PRESIDENT’S REPORT [ALAN FRASER] N/A
TREASURER’S REPORT [BEV SHAW] 2023- 2024 Financial Report
Accepted – Bill Kirk Seconded – Carole Simpson
report was emailed out to members- note that equipment costs have increased
Balance as of July 2023 – $7006.62
Balance as of June 2024 – $17,873.37
Sponsor fees: $ Membership: $ Expenses:
Currently have 68 members and 30 presenters
SECRETARY’S REPORT – Deborah Ross N/A
FUNDRAISING BEV SHAW
Andrew Smith put the hat around at the Sunday Sounds event that he organises on the 4th August and raised $330 that will assist in the cost of replacing presenter desk that failed. This event has been strongly supported with up to 100 people in attendance
PRODUCTION/TECHNICAL [STEVE TYERS] N/A
PROGRAMMING SUB-COMMITTEE AND TRAINING N/A
SPONSORSHIP-
there has been a decline in the number of sponsors in the past 12 months
SOCIAL MEDIA [DEAN WALKER] N/A
GENERAL BUSINESS
All committee positions declared vacant
Governance Committee
President – Alan Fraser Moved – Bill Kirk Seconded – Alan Fraser
Vice President – vacant
Secretary – Alan James Moved – Carole Simpson Seconded- Jack Harris
Treasurer – Bev ShawMoved – Chris Galea Seconded- Alan Fraser
Committee – Evan Barton, Deb Ross
Operations Committee
Fundraising – vacant
5 pokie venues to approach, raise funds for a station manager
Discussion about charging for the presenter training $140 -$200 for the course
Membership – can not increase from $10 unless there is value added to make it attractive.
Marketing & Publicity – vacant
Production – vacant
Programming – Vacant
Social Media – Dean Walker, Gary
Steve Hart manages the web site with presenter profiles
Traffic- getting 2,000 hits per month, people listening on line
Pod casts- training needed for this
Sponsorship – vacant
Alan James to talk to sponsors regarding general interest and community groups, balance with advertising which we can not do
Technical –Jason Xiros, Dan Pederson, Steve Tyers, Nathan Dellamarta
Training – Alicia Killen, Evan Barton
Business Discussion
Record Fair –
Marsden Williams to contact Jeff Mitsud for guidance Improvements –
for people to be able to listen on line, currently limited to 200 slots this could be extended – Dan Pederson & Jason Xiros to revisit this.
Communication with Presenters – Evan Barton Suggestions to use “Whats App”
Don’t increase sponsorship costs but look at 2-month sponsorship option a fresher approach.
Ian Lamont – Acknowledgement of painting of the studio and donation of paint by the Paint Shop.
Work with the committee regarding operations and succession planning financial member for AGM Studio One – Issue with computer that died. Dan purchased a new one and trying to resurrect The old one Raffle results – Proceeds from raffle – $112
Fire Pit- Bev Shaw
Bottle of wine – Gary Stuart
Bottle of wine – Gary Jones
Toiletries- Garry Anderson
Candle- Alicia Killen
Bunnings $10 voucher- Ian Lamont
Bunnings $10 voucher- Alan Fraser
Meeting Closed at 8.15pm
Next meeting dates to be advised as it will be going bi-monthly Presidents Report
Good evening, and a very warm welcome to our Annual General Meeting for the 2024 –2025 year. On a cool night such as this, your attendance is especially appreciated. As a Committee of Management, we are grateful for every effort made by our volunteers, whose commitment keeps Sunbury Community Radio alive and thriving.
This past year has been one of consolidation, building on the groundwork laid in recent years. While we still have a long way to go in establishing a truly solid platform, particularly in regard to station finance, we are moving in the right direction. Over the past two years, we have sought to challenge the traditional approach to funding community radio. Even against this backdrop, it is encouraging to note the positive response from many local businesses across our broadcast region, especially as they continue to recover from the challenges of the Covid-19 period.
In this regard, special mention must be made of Garry Anderson, who has once again done a sterling job in pursuing every possible sponsorship lead. On behalf of the Committee, I encourage all members to share any opportunities they may come across that could assist with sponsorship and funding support.
Looking forward, the management team is preparing a five-year business plan and expects to report on its progress over the coming financial year. It is also worth noting that this year we formally transitioned from a not-for-profit organisation to a registered charity under new government regulations. In addition, work is already underway on the Station’s licence renewal.
On the programming front, it is pleasing to report that we have continued to increase the number of presenters on our grid. While there are still a few gaps to fill, and retaining existing presenters remains an ongoing task, growth is encouraging. A notable innovation this year has been the introduction of an overnight program from midnight to 6 a.m., dedicated to Australian country music. This initiative seeks to build a listening base across streaming platforms as part of a cultural positioning strategy. To our knowledge, we are the only community radio station focusing on this genre and timeslot. We encourage members to help spread the word, particularly among truck drivers, shift workers, and rural listeners.
Our technical team has also made significant progress this year, upgrading outdated systems by installing eight Raspberry Pi units. Once fully commissioned, this new setup will greatly strengthen our technical capacity and improve the station’s ability to take advantage of broader streaming opportunities.
Last year I raised the idea of moving to two-year terms for committee members, with staggered elections to ensure continuity. I am pleased to report that we now have a template to integrate this process into our constitution. It is our intention to bring a formal proposal to members at next year’s AGM as a special resolution.
Finally, I wish to thank my fellow committee members, along with all presenters and volunteers, for their invaluable contributions throughout the year. Together, we have much to be proud of, and we look forward to building on our progress in the year ahead. We now move to the formal business of the Annual General Meeting.
Alan Fraser President 2024/25
2024/25 Financial Statements
3NRG Inc – Financial Statement
2024/25 Technical Report
This has been an eventful year from a technical point of view, firstly with the broadcast PC in studio #1 expiring we had to switch over to studio #2 which was thankfully operational with some limitations. As studio #1 was off line it was then decided to also replace the mixing desk with one of the ones acquired by Dan. The tech crew had various complaints regarding the old desk. This was eventually completed after many hours of swearing and testing along with the resurrected PC just prior to the warmer months so presenters would have air-con. Moving back to studio #1 also gave us more professional outside broadcast facilities.
Software issues with the studio #1 broadcast PC causing intermittent issues for presenters on changing from “auto” to “assisted” were overcome by swapping it with PC from studio #2. A replacement PC has been acquired and has been loaded with Radio DJ software and associated Sponsor and relevant messages, and also music. This PC is therefore available to be used in the event of a failure.
All in all we have survived the year quite well. There is an ongoing issue with the Denon recorders which we suspect is due to some USB sticks. The recorders have been sent for maintenance only to be returned with no fault found.
Dan has also built an outside broadcast kit which has simplified these events so that they are not as technical to set up so others can be more involved.
Lastly I would like to thank Dan and Jason for their invaluable help and expertise during the past year.
Production wise sponsor messages, show promos etc. have been produced as required with the help of various others.
Steve Tyers (Assistant Tech.)
2024/25 IT Infrastructure Report
Since Jason Xiros joined in mid-2024, he has brought a wide range of IT management skills to the station, strengthening our technical base and preparing Sunbury Radio for future growth. His work has focused on modernising systems, improving reliability, and making sure our broadcasting technology can meet community expectations.
IT Infrastructure and Systems
Over the past year, Jason has led several key projects:
Enterprise-level monitoring: Every machine at the station is now under 24/7 monitoring. If anything goes wrong, Jason receives immediate alerts. This upgrade means our IT is now operating at what can be described as enterprise level, a major step up from previous years.
Raspberry Pi project: Eight Raspberry Pi units are being installed to replace older outdated equipment. Once fully commissioned later this year, these units will provide a more stable and flexible foundation for broadcasting and streaming.
RadioDJ automation: RadioDJ continues to be the heart of our automation system.
Guidelines and signage are being developed to help presenters use it effectively. One challenge identified is that the RadioDJ machine is running low on storage space, and this will need attention in the coming year.
Streaming platform: The current streaming service has been reliable but not without issues. Work is underway to evaluate alternative or additional platforms to ensure a robust listening experience for our online audience.
Website and domain: The station has secured the domain sunburyradio. com.au for the next three years, and website/email management is now handled through improved systems, making our online presence stronger and easier to maintain.
IT planning and documentation: Jason has initiated processes such as an asset register and reviews of IT infrastructure (covering network, backup, and security). These help to ensure long-term planning and continuity.
Outside Broadcast Integration: Our investment in IT infrastructure has also paid dividends in the area of outside broadcasts (OBs), which are now an important part of Sunbury Radio’s community role.
- At the Sunbury Show (Oct 2024), the OB used Mt Holden for connection, achieving 100% reliability compared to the local exchange.
- The Record Fair OBs in February and June 2025 tested and showcased the new OB kit, providing confidence in our ability to take the station out into the community.
- For ANZAC Day 2025, a mobile OB case with a user guide was prepared, making it easier for presenters to set up and operate. Both the dawn and mid-morning services were broadcast, strengthening our partnership with the RSL.
The Sunday Sessions OBs at the Sunbury Social Club also demonstrated how improved IT systems could support live community music events, with further opportunities to expand coverage in the future.
The past year has seen significant progress in IT and technical systems at Sunbury Radio. Thanks to Jason’s leadership and skills, the station is now more resilient, better monitored, and better equipped for both in-studio and outside broadcasting. These improvements provide a stronger platform for future growth in programming, streaming, and community engagement.
2024/25 Outside Broadcasts
Sunbury Radio’s outside broadcasts in 2024–25 strengthened Sunbury Radio’s technical reliability, community visibility, and ceremonial presence, while also testing and refining the new mobile OB kit built by Dan Pedersen.
October 12, 2024 – Sunbury Show OB
Involved: Andrew Smith, Evan Barton, Alicia Killeen, & various presenters OB Station Anchors: Chris Galea, Dean Walker.
Technical support: Steve Tyers & Jason Xiros.
Outcome: The outside broadcast was a success in content and community engagement, though technically challenging with drop-outs and site-signal issues. Valuable lessons were learned to improve future broadcasts.
November 11, 2024 – Remembrance Day OB
Involved: Alicia Killeen, Steve Tyer & Deb Ross — RSL. OB Station Anchors: Chris Galea & Dean Walker Technical support: Jason Xiros & Steve Tyers.
Outcome: The RSL formally requested coverage. This OB was seen as important after technical issues at the Sunbury Show in October. The involvement of Alicia as lead broadcaster helped ensure community engagement and ceremonial respect.
February 16, 2025 – Record Fair OB
Involved: Dan Pederson (Producer), Marsden Williams, Andrew Smith, Jason Xiros, Alicia Killeen, and various presenters
OB Station Anchor: Alan James
Technical support: Dan Pederson.
Outcome: The initial Sunbury Radio Record Fair OB. Described as successful and an excellent “shake-down” of the new OB kit. It gave the team confidence ahead of ANZAC Day. The event also reinforced community visibility.
April 25, 2025 – ANZAC Day (Dawn & 10:30am Services) OB
Involved: Alicia Killeen, Steve Tyer, Jason Xiros. OB Station Anchors: Chris Galea & Dean Walker Technical support: Steve Tyers & Jason Xiros.
Outcome: Sunbury Radio committed to broadcasting both dawn and mid-morning ANZAC services. While the RSL outside broadcast was successfully delivered, a number of technical difficulties were experienced. These will inform adjustments and planning for future outside broadcasts.
June 15, 2025 – Record Fair OB
Involved: Dan Pederson (Producer), Marsden Williams, Andrew Smith, Jason Xiros, Alicia Killeen, and various presenters
OB Station Anchor: Alan James
Technical: Jason Xiros & Steve Tyers.
Outcome: A major community success, widely praised as one of Melbourne’s best record fairs. The OB connected the station directly with the audience. Posters, promotion, and live broadcasting boosted attendance. The event also raised funds and reinforced Sunbury Radio’s reputation.
July & August 2025 – Sunday Sessions OBs
Involved: Andrew Smith (coordinator of live Sunday Sessions at Sunbury Social Club).
OB Station Anchor: Alan James
Technical: Jason Xiros OB coordinator.
Outcome: Sessions attract 80–120 attendees monthly & local musicians 20–30 per session.
2024/25 Membership
| Aaron Rocis Alan Fraser Alan James Alan Olson Alan Pearsall Alicia Killen Andrew Gorwell Andrew Smith Astell Benjamin Barry Maxwell Barry Olson Barton Evan Bev Shaw Bill Kirk Bob Shannon Brandon Lippiatt Carole Simpson Chris Galea Dan Pederson David Zammit Dean Walker Deb Ross Deborah Wilson Devi Rohita Garry Anderson Gary Jones Gary Stuart Heather Cross Heather Truscott Ian Lamont | Jack Harris James Slattery Jason Xiros Jean Clifford Jeffrey Zammit Jessica Max Joe Gorlitz John Curran Kirk Bill Leela Misel Lesley Sulley Marilyn O’Brien Mark Langtry Marsden Williams Matthew Withoos Nandini Prabhu Nathan Dellamarta Naz Yusuf Neville Segrave Robert Irvine Robert Stevens Ron Bourke Ross Leo Sandra Drummond Segrave Neville Sonny Wright Stephen Tyers Steve Hart Terry Cross Thor Killen |
Our programmes are listed here.
2024/25 Sunbury Radio Sponsors
Sponsors
- Bulla Bohemian Market
- Cameron Parker
- Carlton Jackson Total Building Renovations
- D & M Dignified Funerals
- Dental Couture
- Dreamzzz Luxury Bedding
- Hello World Travel
- HJS Imports
- Intersport
- Melbourne City Movers
- Recycling Life Secondhand Warehouse
- Rosenthal Estate
- Rotary Club of Sunbury
- Sampenny Kennels
- Sunbury & Cobaw Community Health
- Sunbury Ladies Badminton
- Sunbury Seniors
- Sunbury Social Club
Contras
- Calder Mowers
- McMahon’s Dairy
- Paint Spot Sunbury
- Phil Roberts Signs
- Reilly Homes
- Calco Electrical
- Sunbury Radio Programming Policy
Introduction
Sunbury Radio is committed to delivering diverse, high-quality programming that reflects the interests and needs of the community we serve. This policy outlines our guiding principles, ensuring that all content is inclusive, balanced, and aligned with our core values of community engagement, fairness, and professionalism. This document will serve as a guide for programmers, staff, and volunteers, helping to maintain our station’s standards across all content.
Diversity and Inclusion
At Sunbury Radio, we strive to reflect the diversity of the Sunbury community and surrounding areas. This commitment applies to both the content we broadcast and the individuals involved in our station’s operations.
Representation: We actively seek to feature voices from a wide range of backgrounds, including different cultural, ethnic, and linguistic groups, as well as people of various ages, genders, and sexual orientations.
This may include:
Culturally Diverse Programming: Broadcasting shows in languages other than English, or featuring segments on cultural events and traditions.
Disability-Inclusive Content: Ensuring our programming includes voices from people with disabilities, both as on-air talent and in the stories we share.
Youth Programming: Involving younger people through youth-specific programs that address issues relevant to their age group, encouraging their participation both on and off-air.
Inclusive Content: Programming should aim to be accessible to all, ensuring that sensitive topics are addressed respectfully.
For example:
Gender Sensitivity: Avoiding gender stereotypes in discussion and music selection, and ensuring balanced representation of female, non-binary, and male voices.
LGBTQ+ Inclusion: Ensuring that LGBTQ+ issues are discussed openly and with respect, providing a platform for marginalised voices.
Procedures for Ensuring Diversity:
All program proposals must outline how they will incorporate diverse voices or perspectives.
Regular reviews of program content to assess the representation of different communities.
Training for programmers and presenters on cultural competence and inclusion.
Music Programming
Sunbury Radio aims to offer an eclectic mix of music that reflects both the community’s tastes and broader trends, while also supporting local artists.
Diverse Music Choices: Our music programming will feature a broad range of genres, including pop, rock, classical, jazz, blues, world music, and more. We seek to balance popular and alternative music, catering to varied listener demographics.
For example:
Themed Shows: Programs dedicated to specific genres or themes (e.g., “Jazz Nights” or “Sunbury Sounds”) encourage audience engagement with niche genres. Cultural Celebrations: Incorporate music tied to local cultural events or holidays, such as Diwali, Lunar New Year, or NAIDOC Week.
Support for Local and Independent Artists
This includes:
Local Artist Spotlight:
Regular segments featuring interviews and tracks from musicians based in Sunbury and the surrounding area.
Live Studio Performances:
Inviting local artists to perform live on air, offering exposure and a platform for their work.
Procedures for Music Selection:
Playlists are curated to ensure diversity, with a mix of established hits and emerging talent. Programmers should be mindful of balance, ensuring that no single genre or artist dominates the airwaves. Compliance with APRA AMCOS and PPCA licensing agreements is mandatory. All songs must be cleared for broadcast.
Politics and Religion
As a community broadcaster, Sunbury Radio remains neutral on political and religious matters, while providing a platform for respectful discussion.
Political Content: Political content should be informative, impartial, and designed to educate listeners on local and global political issues. Sunbury Radio does not endorse political candidates or parties.
For example:
Election Coverage: We will provide balanced coverage during elections, ensuring all political candidates are given an equal opportunity to present their views.
Public Interest Shows: Regular programs discussing current events, political policies, and local government decisions, with a focus on community impact.
Religious Content: Religious programs are welcome at Sunbury Radio, provided they remain educational and inclusive. We do not promote any specific religion over others, and religious content should foster understanding and respect.
Examples:
Interfaith Dialogue: A segment dedicated to discussing different religious perspectives in a respectful, open environment.
Religious Programming Guidelines: Avoid proselytising or encouraging religious conversion. Present a balanced view of all faiths, ensuring no single religion is privileged.
Spoken Word Content
Spoken word content is a key part of Sunbury Radio’s offering, including interviews, talk shows, and community news. Informative and Entertaining:
Spoken word programs should provide value to our listeners by being both engaging and informative.
For example:
Community Issues Segment:
Covering local news, council updates, and interviews with community leaders.
Entertainment Programming:
Talk shows that cover a wide range of subjects, from arts and culture to science and technology.
Community Voices
We encourage participation from all members of the Sunbury community.
Spoken word content should reflect the voices of the people we serve, featuring stories from underrepresented groups.
Procedures for Engaging the Community:
Provide open callouts for volunteers or community members to share their stories or join on-air discussions. Feature a “Community Contributors” segment, where local residents can suggest discussion topics.
Balance and Fairness:
In the event of controversial topics, Sunbury Radio ensures balance by offering multiple perspectives. Hosts and producers are responsible for avoiding biased or inflammatory content. This includes fact-checking sources and ensuring accurate representation.
Language
Sunbury Radio adheres to a professional and respectful standard for language use, as outlined in our earlier policy.
Key points include:
Appropriate Language:
All on-air content must reflect community standards of decency. Inappropriate, offensive, or discriminatory language is not tolerated.
For example:
Profanity Filters:
Programs broadcast during peak listening times, such as mornings and afternoons, should avoid explicit language.
Content airing during later hours must clearly warn listeners of any mature themes or strong language.
Cultural Sensitivity:
When discussing cultural or identity-related issues, presenters must ensure they use respectful, inclusive language.
Consistency:
Presenters should consistently use clear and professional language across all broadcasts. Any deviation from this standard, such as the use of jargon or slang, should be contextualised and explained to the audience where necessary.
Studio Best Practice
The smooth operation of Sunbury Radio depends on maintaining a professional and wellfunctioning studio environment.
Technical Standards:
All technical equipment, including broadcast consoles, microphones, and recording software, must be maintained to a high standard.
This includes:
Regular Maintenance Checks:
Ensure equipment is regularly tested and serviced to prevent downtime.
Backup Systems:
Have contingency plans and backup systems in place in case of equipment failure.
Health and Safety:
The studio must be a safe working environment for all.
This involves:
Clear Emergency Procedures: Ensure emergency exits are well-marked, and staff are familiar with evacuation protocols.
Studio Hygiene: Regular cleaning of microphones, headphones, and shared surfaces, particularly in high-traffic areas.
Professional Conduct All staff, volunteers, and guests are expected to behave professionally within the studio.
This includes:
Respectful Behaviour: Maintain a respectful and inclusive atmosphere, free from harassment or inappropriate behaviour.
Studio Etiquette: Presenters should arrive on time for their slots, ensure smooth transitions between programs, and avoid disruptions to ongoing broadcasts.
Compliance and Monitoring
This policy will be reviewed annually to ensure compliance with relevant broadcasting standards, including the Community Radio Codes of Practice and any licensing requirements.
Staff and volunteers at Sunbury Radio are responsible for upholding these standards. Non-compliance may result in disciplinary action, ranging from warnings to suspension of broadcasting privileges.
Submitted by Evan Barton Programming Officer 24-25
Ratified by the Committee of Management 14/10/24
Reviewed/reformatted AJ 6/11/24
CALENDAR Of EVENTS for 2025
| SUNBURY RADIO FUNCTIONS | OTHER | |
| September 2025 | COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | AFL Grand Final public holiday Fathers Day |
| October 2025 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm Sunbury Show OB – 10-4pm | Sunbury Show-11 October 7am-4pm Daylight savings commences |
| November 2025 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | Remembrance Day 9th November |
| December 2025 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm Christmas Carols OB – TBA S.R. Christmas Lunch – TBA Christmas Day Special Programming |
Carols at Rupertswood 13 Dec CALENDAR Of EVENTS for 2026
| SUNBURY RADIO FUNCTIONS | OTHER | |
| January 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | |
| February 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm Sausage Sizzle Bunnings-TBA S.R. Record Fair – 15th 10 – 4pm S.R. Record Fair OB – 2-4pm | Valentines Day 14 Feb |
| March 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | SUNFEST 14 & 15 March |
| April 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm ANZAC Day OB – 25th– 06am – 12md | ANZAC Day 25 April |
| May 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | Mothers Day 10 May |
| June 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | Kings Birthday Long Weekend 6 – 8 June |
| July 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm | |
| August 2026 | Sunday Sessions-1st Sunday 12-6pm Sunday Sessions OB-2-4pm COM Meeting-2nd Monday 7.30-9.30pm Sunbury Radio Lunch-2nd Wednesday 12-2pm |
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